As notaries, we understand that every document we touch has legal significance. From powers of attorney to real estate deeds, these are permanent records—often tied to life-changing events. While much focus is placed on proper notarial procedures, the simple tool we use to sign and complete documents—our pen—is just as essential. The right pen ensures legibility, professionalism, permanence, and ultimately, confidence in the notary public’s role.
Why Notaries need a reliable pen?
When clients sit down across from you, they’re often nervous, stressed, or in a rush. In these moments, having a dependable, professional-looking pen helps you remain composed and efficient. A high-quality pen doesn’t just improve your handwriting—it reinforces your image as a credible, detail-oriented professional.
Here are a few practical reasons your pen choice is worth considering:
Legal permanence
Notarial acts typically require permanent ink. Many states (including Illinois) recommend using blue or black ink that will not fade, smear, or bleed over time. A poor-quality pen can compromise the legibility of your notarization or even make a document look unprofessional.
Professional image
Your pen is an extension of your notarial brand. Just as attorneys or doctors carry tools that reflect their profession, a notary’s pen should reflect pride and care in the service provided. Clients do notice.
Smooth writing experience
During long signing appointments—especially real estate closings or estate planning sessions—a pen that writes effortlessly can make a huge difference. It allows for faster completion, less hand fatigue, and fewer interruptions due to skipped ink or blotchy signatures.
Pens I personally recommend as a working Notary
Over the years, I’ve tried dozens of pens. Some were stylish but impractical, others functional but lacked that professional edge. These are the pens that have earned a permanent spot in my notary toolkit:
Everyday Go-To: Pilot Metropolitan (Black)
This is my everyday workhorse. The Pilot Metropolitan is a solid, medium-weight rollerball-style pen that offers outstanding performance at an affordable price. It writes smoothly on almost every paper type (including glossy real estate forms), is easy to refill, and never fails in high-volume situations. It’s sleek, understated, and sends the right message to clients.
Premium Touch: Lamy Studio (Fine Nib)
When I want to leave an impression—especially during estate planning signings—I use the Lamy Studio Fountain Pen with a fine nib. It’s German-engineered, well-balanced, and effortlessly glides across the page. This pen doesn’t just write—it signs with presence. The fine nib ensures precision without bleeding, and its brushed metal finish feels excellent in hand.
Compact & Classy: Majohn Moonman A1
The Majohn (Moonman) A1 is a fantastic entry-level fountain pen that brings both portability and style. It’s a pocket pen with a unique twist cap design, which makes it ideal for mobile notaries who need something small but impactful. Despite its compact size, it delivers a smooth writing experience and doesn’t dry out quickly—a major plus for sporadic use during mobile appointments.
Tips for choosing the right Notary pen
If you’re just starting out—or thinking about upgrading your current tools—consider these key features when selecting a pen for notarial work:
Final thoughts: The pen Is mightier than you think
Your notary stamp may carry the legal authority, but your pen completes the job. A high-quality writing instrument shows that you take pride in your work, care about the client experience, and value precision in everything you do.
Whether you’re a new notary looking for your first professional pen, or a seasoned notary building a brand around excellence, investing in the right writing tools is one small but powerful step toward growing your business.
What pen do you use for your signings? Share your favorites or try one of mine—you might be surprised at the difference it makes.
Why Notaries need a reliable pen?
When clients sit down across from you, they’re often nervous, stressed, or in a rush. In these moments, having a dependable, professional-looking pen helps you remain composed and efficient. A high-quality pen doesn’t just improve your handwriting—it reinforces your image as a credible, detail-oriented professional.
Here are a few practical reasons your pen choice is worth considering:
Legal permanence
Notarial acts typically require permanent ink. Many states (including Illinois) recommend using blue or black ink that will not fade, smear, or bleed over time. A poor-quality pen can compromise the legibility of your notarization or even make a document look unprofessional.
Professional image
Your pen is an extension of your notarial brand. Just as attorneys or doctors carry tools that reflect their profession, a notary’s pen should reflect pride and care in the service provided. Clients do notice.
Smooth writing experience
During long signing appointments—especially real estate closings or estate planning sessions—a pen that writes effortlessly can make a huge difference. It allows for faster completion, less hand fatigue, and fewer interruptions due to skipped ink or blotchy signatures.
Pens I personally recommend as a working Notary
Over the years, I’ve tried dozens of pens. Some were stylish but impractical, others functional but lacked that professional edge. These are the pens that have earned a permanent spot in my notary toolkit:
Everyday Go-To: Pilot Metropolitan (Black)
This is my everyday workhorse. The Pilot Metropolitan is a solid, medium-weight rollerball-style pen that offers outstanding performance at an affordable price. It writes smoothly on almost every paper type (including glossy real estate forms), is easy to refill, and never fails in high-volume situations. It’s sleek, understated, and sends the right message to clients.
Premium Touch: Lamy Studio (Fine Nib)
When I want to leave an impression—especially during estate planning signings—I use the Lamy Studio Fountain Pen with a fine nib. It’s German-engineered, well-balanced, and effortlessly glides across the page. This pen doesn’t just write—it signs with presence. The fine nib ensures precision without bleeding, and its brushed metal finish feels excellent in hand.
Compact & Classy: Majohn Moonman A1
The Majohn (Moonman) A1 is a fantastic entry-level fountain pen that brings both portability and style. It’s a pocket pen with a unique twist cap design, which makes it ideal for mobile notaries who need something small but impactful. Despite its compact size, it delivers a smooth writing experience and doesn’t dry out quickly—a major plus for sporadic use during mobile appointments.
Tips for choosing the right Notary pen
If you’re just starting out—or thinking about upgrading your current tools—consider these key features when selecting a pen for notarial work:
- Ink Type: Use permanent, non-washable ink (blue or black). Avoid erasable or gel-based ink that can smear or fade over time.
- Nib Size: Medium or fine nibs are ideal for official documents. Extra fine may scratch the paper, while broad nibs can bleed.
- Ergonomics: Choose a pen that feels comfortable for extended use—especially important during long signings or closings.
- Refill Options: Make sure your pen is refillable to reduce waste and ensure ink consistency across all appointments.
- Professional Appearance: Avoid novelty pens or flashy colors. Stick to neutral tones (black, silver, navy) that project professionalism.
Final thoughts: The pen Is mightier than you think
Your notary stamp may carry the legal authority, but your pen completes the job. A high-quality writing instrument shows that you take pride in your work, care about the client experience, and value precision in everything you do.
Whether you’re a new notary looking for your first professional pen, or a seasoned notary building a brand around excellence, investing in the right writing tools is one small but powerful step toward growing your business.
What pen do you use for your signings? Share your favorites or try one of mine—you might be surprised at the difference it makes.